Track vehicle maintenance schedules
Record vehicle maintenance in Upper on a Vehicle Profile's Maintenance tab: odometer readings, service schedule, oil change interval, and tire condition.
Every Vehicle Profile in Upper has a Maintenance tab where you record odometer readings, your service schedule, oil change history, and tire condition. Keeping this data current gives you one place to see what each vehicle needs before a missed service turns into a breakdown.
Your workspace may show Technician/Service labels instead of the default Driver/Delivery labels — they refer to the same people and records. This article uses the default labels.
Where maintenance data lives
Maintenance records sit inside each Vehicle Profile, alongside the Basic Info, Identity, and Compliance tabs. There's no separate maintenance screen — open a vehicle, switch to the Maintenance tab, and fill in what applies.
Record maintenance for a vehicle
Open Vehicle Profiles
Go to Fleet Operations > Vehicle Profiles in the left sidebar.
Add or edit a vehicle
To create a new vehicle, open the + menu and choose Add Vehicle Profile. To update an existing one, open the row's "..." (kebab) menu and choose Edit.
Open the Maintenance tab
In the slide-over, switch to the Maintenance tab.
Fill in the fields that apply
Enter your odometer, service schedule, oil change, and tire details (each section is described below). You only need to fill in what you actually track.
Save
Click Save Changes at the bottom of the slide-over.
Odometer
- Actual Reading — the current odometer reading, in miles.
- Last Updated — the date the odometer was last recorded.
- Estimated Reading — Upper's estimated current mileage. This field is calculated for you and can't be edited directly.
Service schedule
Use this section for a recurring service rule, for example "oil change every 5,000 mi or 90 days":
- Next Service Due — the date of the next scheduled service.
- Or At Mileage — a mileage-based trigger, for whichever comes first.
- Last Service Date — when the vehicle was last serviced.
- Last Service Type — what kind of service it was. Options: Oil Change, Tire Rotation, Brake Service, Full Service, Inspection, Transmission, and Other.
Oil change
- Last Oil Change — the date of the last oil change.
- Oil Change Interval — the mileage between oil changes (in miles).
Tire tracking
- Tire Condition — current condition, chosen from a dropdown: Excellent, Good, Fair, Poor, or Needs Replacement.
- Last Rotation Date — the date of the last tire rotation.
- Last Alignment Date — the date of the last wheel alignment.
Update the Actual Reading on a regular cadence — for example weekly, or after a big route day. Keeping the odometer current keeps the Estimated Reading accurate and helps your mileage-based service triggers stay meaningful.
Frequently asked questions
Related
Track vehicle compliance and document expiry
Record registration, insurance, inspection, warranty, and lease dates on a Vehicle Profile's Compliance tab in Upper, and upload the documents. Reminders fire at 30/15/7 days.
Vehicle Profile fields reference
Reference for every Vehicle Profile field in Upper: Basic Info, Identity, Compliance, and Maintenance. See field types, options, and accepted ranges.